Mandatory B2B e-invoicing rolls out across EU countries through 2026 — Poland (KSeF), Germany, France, Belgium, Spain. Equestrian stables are not an exception — if you issue invoices (and you do: passes, boarding, lessons), you’ll have to issue them through the structured platform.
What changes
Until now you could issue an invoice in Word, send a PDF by email and book it. From 2026 — not. Every invoice must:
- Be issued in a structured format (XML, country-specific schema)
- Be sent directly to the national platform through the government network
- Get a unique platform ID
- Be delivered to the client through the platform (not just email)
Penalty for non-compliance varies by country but typically reaches 100% of the invoice VAT, plus the buyer can’t deduct VAT.
What it means for your stable
- Excel + Word stops working as an invoicing solution
- The client doesn’t get a PDF in their inbox — they get the invoice in their platform panel
- Corrections (e.g. pass refund) go through the platform
- Bookkeeping export changes — from “send PDFs by email” to “share via platform”
What you can do now
- Check which system you issue invoices from — does it have the e-invoicing certification (or compatible)?
- If you use Excel / Word — you have months to switch. Don’t leave it to the last minute.
- Inform your accountant — they also need a compatible system.
- B2B clients (companies) — let them know that from the deadline they’ll receive invoices through the platform, not email.
Can I test e-invoicing before it’s mandatory?
Yes. Most national platforms have been operating optionally for years. In Hovera you can switch on “all invoices through e-invoicing” today — quietly verify it works before the mandatory date.